Requesting a reduction of working hours in writing.
Discussion
I have put in a (rather informal) request at work to reduce my working hours, I have recently gone back to work after 4 weeks off due to a long-term health problem, I was also in hospital during my period of absence. I have approached our health and safety manager and requested a reduction of approximately 20% of my total hours.
I'm wanting to put it into writing detailing my reason and the hours which I'd like to work, at least then they will have a solid idea of what I'm after. Basically I'd was wondering if you guys could give me some pointers on how to go about writing the letter, I'm not sure how formal it needs to be or how much detail I need to go into regarding my illness (the company have already sent me to their own doctor for an evaluation). I've been told that the board of directors are going to vote on it in the future so I guess I'll need to take that into account when wording the letter?
Any pointers would be much appreciated.
Just for info: I currently work three 9.5 hour shifts and one 8.5 hour shift, totalling 37 hours per week. My proposal is that I drop the 8.5 hour shift, but I would reluctantly accept 1.75 hours less each day if they would not accept my proposal. Should I mention the latter part in my letter or only mention the first part, just in case they want me to take the 1.75 hour reduction due to it being the easier option?
I'm wanting to put it into writing detailing my reason and the hours which I'd like to work, at least then they will have a solid idea of what I'm after. Basically I'd was wondering if you guys could give me some pointers on how to go about writing the letter, I'm not sure how formal it needs to be or how much detail I need to go into regarding my illness (the company have already sent me to their own doctor for an evaluation). I've been told that the board of directors are going to vote on it in the future so I guess I'll need to take that into account when wording the letter?
Any pointers would be much appreciated.
Just for info: I currently work three 9.5 hour shifts and one 8.5 hour shift, totalling 37 hours per week. My proposal is that I drop the 8.5 hour shift, but I would reluctantly accept 1.75 hours less each day if they would not accept my proposal. Should I mention the latter part in my letter or only mention the first part, just in case they want me to take the 1.75 hour reduction due to it being the easier option?
I would be framing the letter around what is a suitable solution for both parties. Whilst considering what you want / need also consider what they want / need and try to put across an acceptable solution for both parties.
It may not swing it but you will always stand a better chance if you come across as putting the company needs as important to you as your own.
It may not swing it but you will always stand a better chance if you come across as putting the company needs as important to you as your own.
edc said:
Is your health problem covered by the Disability Discrimination Act? If so you may want to frame your letter around 'reasonable adjustments'. Do you have any support for this proposal from your Doctor or Occupational Health?
Yes, my illness is covered by the DDA and I do have an independent doctor's report, arranged by the company, which recommends that a reduction of working hours would be beneficial to my health. The main thing is that I don't at the letter to come across as a list of demands or sound like I'm taking the piss e.g. "give me what I what 'cos I'm ill". I understand that in an ideal world the company would rather have an employee in 100% good health rather than one who needs time off.
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