Covering calls/emails during the day

Covering calls/emails during the day

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essayer

Original Poster:

9,094 posts

195 months

Thursday 8th September 2011
quotequote all
I need to arrange support cover during the day for a business I run, currently on my own

There are probably 5-10 calls per week plus emails, most of which follow a typical script but require a bit of PC/server knowledge to solve

There's not enough going on to warrant employing someone, and the calls are random in nature, but must be answered.

So..

What's a good approach to cover this ? I was thinking of approaching people or companies that already have spare support capacity; eg. freelancers working mostly from home, that sort of thing. I don't know what would be a reasonable rate to pay for this, would it be better as a retainer ? What sort of money would be expected for this sort of work ? Ideally I could 'recruit' a few people, so split the shifts up accordingly.

JaybirdUK

1,867 posts

168 months

Thursday 8th September 2011
quotequote all
You really run the risk of them poaching your customers. Can you not field these calls from a mobile and something like a 3G tablet/laptop?

If your a one man IT support company I'm sure your customers stick with you because of the service and knowledge you offer, would a temp agent give the same level of care?

FraserLFA

5,083 posts

175 months

Thursday 8th September 2011
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How long do you need the cover for? A day? a week? Ongoing?

essayer

Original Poster:

9,094 posts

195 months

Friday 9th September 2011
quotequote all
Ongoing.

Yes, them running off with customers is a concern. Mitigated slightly by the business, but still a potential for problems.

At some point it becomes 'this business is unmanageable as one person and should really employ staff'

Wing Commander

2,181 posts

233 months

Friday 9th September 2011
quotequote all
Would something like AlldayPA be suitable? I believe you can get them to use a script (might cost a bit more).

I currently use them to answer my calls for my one man band business whilst I still work a 9-5. I then return the calls on my next break. I am in a similar situation - sporadic calls, maybe 5-10 a week.

Works quite well for me smile

Tuscanless Ali

2,187 posts

210 months

Sunday 11th September 2011
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One of the companies I work for use http://www.moneypenny.co.uk/Home.aspx seems to work well for them (Housebuilders) have a look and see what you think.