Commuting to different work sites
Discussion
Willeh85 said:
you could tell a little white lie along the lines of 'my insurance policy only covers commuting to one place of work, and they wont provide business insurance'
Which would wind up the employer. If someone said that to me, I'd direct them to Google maps and the public transport planner.Worked for me in an old job in my early 20's. I'd been very flexible with my working times and workload and worked unpaid over time as I'd been promised a team leader role that was being made available only to get f****d over by the manager and it given to someone else.
When asked to cover another site a couple of times a week I told that little white lie. In the end it was agreed that I'd commute to my normal place of work, then use the bus to travel to the other site during work time and claim expenses. I used to get a return ticket, then get a lift back to the main site with a colleague.
I learnt to not be so naive, and get things like that or performance related bonuses/pay rises in writing. I like to work hard, be flexible and honest, until I get messed around, which will then turn into a tit for tat affair like actually claiming the 15 minutes of liue time for staying late, or using all of my hour lunch break, off site, instead of 30mins in or around the office.
When asked to cover another site a couple of times a week I told that little white lie. In the end it was agreed that I'd commute to my normal place of work, then use the bus to travel to the other site during work time and claim expenses. I used to get a return ticket, then get a lift back to the main site with a colleague.
I learnt to not be so naive, and get things like that or performance related bonuses/pay rises in writing. I like to work hard, be flexible and honest, until I get messed around, which will then turn into a tit for tat affair like actually claiming the 15 minutes of liue time for staying late, or using all of my hour lunch break, off site, instead of 30mins in or around the office.
FWIW, I played the game and went over without arguing anything. My manager understands that it's silly to send me there when it's so far away and quite literally everyone else in the department lives closer. So in reality it won't be a big thing in my work life. I'm also helped by the fact I work in a few different areas and I think generally they would prefer me to be at the main site, where I can rotate and fill in where needed, rather than in another site 10 miles away doing nothing but the really basic stuff you do when you just leave uni.
Appreciate all the comments though.
Appreciate all the comments though.
Beetnik said:
Foliage said:
Smile and nod then put in expenses claiming the mileage from your home to the other site.
Which will a) get rejected as it's against Inland Revenue guidelines and, no doubt, his employer's rules and b) annoy his employer as well.Edited by Foliage on Tuesday 16th August 10:48
Foliage said:
Got a link to a source? Because as far as im aware he should be claiming some form of mileage expense, as its not his permanent/normal work site, if he's using his private car.
Only the difference in mileage between his usual place of work and the alternate place of work.Edited by Foliage on Tuesday 16th August 10:48
Trabi601 said:
Foliage said:
Got a link to a source? Because as far as im aware he should be claiming some form of mileage expense, as its not his permanent/normal work site, if he's using his private car.
Only the difference in mileage between his usual place of work and the alternate place of work.Oddly you can claim tax back on the whole mileage from home but NHS mileage rate is still very high so if anything the OP may end up paying tax.
Sheepshanks said:
Trabi601 said:
Foliage said:
Got a link to a source? Because as far as im aware he should be claiming some form of mileage expense, as its not his permanent/normal work site, if he's using his private car.
Only the difference in mileage between his usual place of work and the alternate place of work.Oddly you can claim tax back on the whole mileage from home but NHS mileage rate is still very high so if anything the OP may end up paying tax.
BUT its down to his line manager to decide id imagine, as far as I can understand when traveling from home, he claims for the full mileage minus 15 miles.
Edited by Foliage on Wednesday 17th August 11:19
Foliage said:
That's not what it says in the staff handbook
BUT its down to his line manager to decide id imagine, as far as I can understand when traveling from home, he claims for the full mileage minus 15 miles.
Sorry if I'm missing something, but are you saying that's an NHS rule? BUT its down to his line manager to decide id imagine, as far as I can understand when traveling from home, he claims for the full mileage minus 15 miles.
Beetnik said:
Foliage said:
Smile and nod then put in expenses claiming the mileage from your home to the other site.
Which will a) get rejected as it's against Inland Revenue guidelines and, no doubt, his employer's rules and b) annoy his employer as well.If he stops in at the permanent location to carry out substantive duties (like a meeting) then he can only claim from permanent location to temporary. If his stop as incidental eg pick up a file needed for the training then he could claim for the whole journey.
If he goes straight to the temp location then the whole journey is 'claimable'. Where this becomes complicated is whether HMRC treats it as a temp workplace or not - this is not likely to be an issue in this type of situation, as it will be a temp workplace for others at the site. Across the road would not, another place in Londond Zone 1 would not.
But since NHS only want to pay additional, this is irrelevant
These discussion have always been tremendous fun when they have occured with HMRC
wsurfa said:
Temporary work locations that require you to drive past the permanent location are not against HMRC guidelines. The idea of triangulation left HMRC a long time ago.
...but oddly, not for HMRC employees. My wife worked for them - she was almost never able to claim mileage as most visits were nearer home. She could have claimed the tax back but never bothered - distances were very small.Not wanting to hijack but anyone comment on this?
From January I will be working at an alternate site to my usual location, potentially up to 3 days a week. This will involve an extra 60 miles commute each day and an extra 1h 45m in travel time although to begin with I'm only really thinking about the extra commute costs.
No doubt I can claim expenses, 3 x 60 x 46.9p. Are there any tax implications?
From January I will be working at an alternate site to my usual location, potentially up to 3 days a week. This will involve an extra 60 miles commute each day and an extra 1h 45m in travel time although to begin with I'm only really thinking about the extra commute costs.
No doubt I can claim expenses, 3 x 60 x 46.9p. Are there any tax implications?
21TonyK said:
Not wanting to hijack but anyone comment on this?
From January I will be working at an alternate site to my usual location, potentially up to 3 days a week. This will involve an extra 60 miles commute each day and an extra 1h 45m in travel time although to begin with I'm only really thinking about the extra commute costs.
No doubt I can claim expenses, 3 x 60 x 46.9p. Are there any tax implications?
Yes, you'll have to pay tax on 1.9p per mile for the first 10K miles, then on 21.9p once you go over 10K.From January I will be working at an alternate site to my usual location, potentially up to 3 days a week. This will involve an extra 60 miles commute each day and an extra 1h 45m in travel time although to begin with I'm only really thinking about the extra commute costs.
No doubt I can claim expenses, 3 x 60 x 46.9p. Are there any tax implications?
I think there might be some time limits if this goes on - not sure about that. You'd also be stuffed if your company changes your base location.
Sheepshanks said:
Yes, you'll have to pay tax on 1.9p per mile for the first 10K miles, then on 21.9p once you go over 10K.
I think there might be some time limits if this goes on - not sure about that. You'd also be stuffed if your company changes your base location.
Ok, cheers. Can't ever see it going over 10K but who knows in the future.I think there might be some time limits if this goes on - not sure about that. You'd also be stuffed if your company changes your base location.
When you say "stuffed" and a time limit, do you mean I could only claim the mileage as an expense for a limited duration, say a year or so? And, if they changed my location I might end up being liable for retrospective taxation on expense paid?
It may never happen but I can see my job changing to include several sites in the next couple of years.
It's a development of the role that was agreed to in principal at the onset so no issues with it, just want to be aware of pros and cons before thinking about how to negotiate the changes.
Sheepshanks said:
wsurfa said:
Temporary work locations that require you to drive past the permanent location are not against HMRC guidelines. The idea of triangulation left HMRC a long time ago.
...but oddly, not for HMRC employees. My wife worked for them - she was almost never able to claim mileage as most visits were nearer home. She could have claimed the tax back but never bothered - distances were very small.21TonyK said:
Sheepshanks said:
Yes, you'll have to pay tax on 1.9p per mile for the first 10K miles, then on 21.9p once you go over 10K.
I think there might be some time limits if this goes on - not sure about that. You'd also be stuffed if your company changes your base location.
Ok, cheers. Can't ever see it going over 10K but who knows in the future.I think there might be some time limits if this goes on - not sure about that. You'd also be stuffed if your company changes your base location.
When you say "stuffed" and a time limit, do you mean I could only claim the mileage as an expense for a limited duration, say a year or so? And, if they changed my location I might end up being liable for retrospective taxation on expense paid?
It may never happen but I can see my job changing to include several sites in the next couple of years.
It's a development of the role that was agreed to in principal at the onset so no issues with it, just want to be aware of pros and cons before thinking about how to negotiate the changes.
Examples
Example
Chris has worked for 5 years at her employer’s head office in Warrington. She is sent by
her employer to perform duties at a branch office in Wigan for 18 months, after which she
expects to return to work in Warrington.
As Chris’ attendance at the temporary workplace in Wigan is expected to last less than
24 months, tax relief is available for the full cost of her travel between home and the
temporary workplace.
Example
Duncan has worked for his employer in Sheffield for 10 years and is sent to help out at
the employer’s Rotherham branch for 28 months. There is no tax relief for the cost of
travel to and from the workplace. This is because he will be spending more than 40% of his
working time there and his attendance is known from the outset to be for more than 24
months so the workplace is a permanent workplace. His home to work travel is therefore
ordinary commuting for which no relief is available
wsurfa said:
Google 'hmrc 490'
Thanks, got it. But, your second example pretty much sums it up. I know for a fact I will be working between two sites for at least a couple of years with a third and maybe a fourth added in the foreseeable future.I guess before it gets to that point my job and salary will change to allow for the use of my personal car for work travel.
Good to know in advance as the subject will be raised soon and I don't think anyone is aware of this.
Foliage said:
Its irrelevant what hmrc say, they deal with tax.
It was relevant to my wife - she worked for them. It's a bit weird that the tax rules don't take into account triangulation in the way most employers (including the public sector) do.
Someone above mentioned it doesn't apply to tax any more, as if it used to in the past - maybe it changed for some reason?
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