Info on mail fulfilment/post machine?

[warp9]

Hi. We currently send around 800 letters a week, which are currently all manually stuffed into envelopes and franked by hand.

It has occurred to me that having a machine to do this would save a lot of man hours. However I know absolutely nothing about these machines, can anyone point me in the right direction?

Thanks.

[OscarIndia]

Talk to neopost, they have a range of machine that can stuff envelopes, seal them and frank them.

[Wing Commander]

Alternatively, could you use something like iMail by UKMial? You basically just have a folder on your desktop which you drop the letters into and it just sends it to them for printing, envelope stuffing and posting, and it costs less per envelope than a normal stamp would cost a guy on the street.

We use it, although no where near the quantities you do, and it works well. We do about 40 a month, in one batch, for all our invoices.

[Mr Overheads]

Wing Commander said:

Alternatively, could you use something like iMail by UKMial? You basically just have a folder on your desktop which you drop the letters into and it just sends it to them for printing, envelope stuffing and posting, and it costs less per envelope than a normal stamp would cost a guy on the street.

We use it, although no where near the quantities you do, and it works well. We do about 40 a month, in one batch, for all our invoices.

^^ this

[warp9]

Thanks for your responses. My local Neopost office didn't bother answering and didn't have a voice mail. Doesn't bode well. iMail looks an interesting solution as they can print, stuff and post a letter for less than it currently costs us just to post it. Haven't quite got my head around getting the data over to them yet, but in discussion.

[Wing Commander]

warp9 said:

Thanks for your responses. My local Neopost office didn't bother answering and didn't have a voice mail. Doesn't bode well. iMail looks an interesting solution as they can print, stuff and post a letter for less than it currently costs us just to post it. Haven't quite got my head around getting the data over to them yet, but in discussion.

If you have an internet connection, and you have a computer, it really is as easy as copy and paste. We get a program to generate all our invoices once a month, into individual PDFs. We then just copy and paste them all into the folder I have saved on the desktop. As they are uploaded by iMail, they automatically moved over to a "sent" folder, also on my desktop. Once there are none left in my "to be processed" folder, I know it is all done

All in all, we spend about 5 minutes a month on invoicing, and that shouldn't change as we get more invoices either.

[warp9]

Wing Commander said:

If you have an internet connection, and you have a computer, it really is as easy as copy and paste. We get a program to generate all our invoices once a month, into individual PDFs. We then just copy and paste them all into the folder I have saved on the desktop. As they are uploaded by iMail, they automatically moved over to a "sent" folder, also on my desktop. Once there are none left in my "to be processed" folder, I know it is all done

All in all, we spend about 5 minutes a month on invoicing, and that shouldn't change as we get more invoices either.

The thing I'm struggling with is that our letters are either one off produced at any time of day by one of 25 operators or batch prints done at set times, but both must be logged on our client file. I'd also like to allocate different leaflets for different letters. As it happens they are not far from us, so will drop by to have a chat.

[VEIGHT]

Speak to Alex - he is a PHer supplied mine.

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