Thinking of Hosting a Small Car Meet and Looking for Advice
Discussion
I'm looking at organising a small car meet on a Saturday morning this summer in the Peak District. I’ve got a potential venue — a pub in Hope with a decent-sized car park that would be ideal and would look great for photos.
The only catch is that they won’t start serving coffee until around 11:30, and by that point they’d probably want the car park cleared for regular customers, so there wouldn’t be anything available in terms of food or drink during the meet itself.
I’ve never organised anything like this before, and I’m 16, so I’m aware there might be a few complications. It’d be a free event — mainly just to see what interesting stuff turns up, nothing over the top.
I had a few questions:
Would something like this require public liability insurance, or is that more for large or ticketed events?
Do I need to do a risk assessment, even for a small casual meet like this?
Has anyone had experience running meets at pubs or similar venues — anything I should be aware of?
Any advice appreciated.
Thanks in advance,
Reuben
The only catch is that they won’t start serving coffee until around 11:30, and by that point they’d probably want the car park cleared for regular customers, so there wouldn’t be anything available in terms of food or drink during the meet itself.
I’ve never organised anything like this before, and I’m 16, so I’m aware there might be a few complications. It’d be a free event — mainly just to see what interesting stuff turns up, nothing over the top.
I had a few questions:
Would something like this require public liability insurance, or is that more for large or ticketed events?
Do I need to do a risk assessment, even for a small casual meet like this?
Has anyone had experience running meets at pubs or similar venues — anything I should be aware of?
Any advice appreciated.
Thanks in advance,
Reuben
I would personally want to have something in writing from the pub that they are happy for their car park to be used and if they are wanting to impose any limitations such as number of cars, times, etc. This is also a good time to check that they aren't subject to applicable limitations from their Public liability insurance - as that should cover the event as it'll be on their land.
HOWEVER, having an open invite means the event will be hugely unpredictable and therefore near impossible to plan for... You could get 5 cars show up & everybody leaves as best mates or you could get 50 and you clog up the car park, overflow onto the road and cause an accident.
Keep searching though, always good to have an excuse to drive. Maybe a local motorsports club may be able to lend some better advice. It might be safer to operate less so as an 'event' and more as a informal closed invitation between friends
https://www.gov.uk/government/publications/can-do-...
HOWEVER, having an open invite means the event will be hugely unpredictable and therefore near impossible to plan for... You could get 5 cars show up & everybody leaves as best mates or you could get 50 and you clog up the car park, overflow onto the road and cause an accident.
Keep searching though, always good to have an excuse to drive. Maybe a local motorsports club may be able to lend some better advice. It might be safer to operate less so as an 'event' and more as a informal closed invitation between friends
https://www.gov.uk/government/publications/can-do-...
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