Sage Help please

[Pot Bellied Fool]

It was easier with a bottle of Tippex!

I need to correct a minor error in Sage Instant Accounts and not sure how best to actually do that.

I have a supplier invoice for £57.39

I've paid £57.39 from my main bank account.

When I go to enter the payment in the Bank module|Supplier Payment and enter the supplier code, it turns out that the outstanding amount is shown in Sage as £57.40

Obviously what happened when I was entering the invoice originally is that Sage rounded the vat slightly differently than the invoice originator and I missed noticing it to correct it at the time.

So I'm now left with a penny discrepancy...

If I enter the actual payment against it, then it'll show as having an outstanding balance. If I enter full payment then it won't match the bank records so it needs correcting. (And it's something I should know how to do in case my next mistake is bigger than a penny!)

But how do I actually go about remedying this? Dummies guide is good...

[Smartie]

You could:

1. Raise a credit note for 1p
2. Go into the supplier account (as if to pay it) and discount the penny.
3. Go into maintenance and repost/correct the invoice.

[Eric Mc]

You can use the Write Off Facility to get rid of the additional penny or you can process a Purchase Credit Note to clear it.

Being only 1p there should be no need to worry about the VAT implications. Just make sure that the entry shows up as a credit against the relevant expense in the Profit and Loss account.

[arcturus]

It's a no brainer. Go to maintenance and correct the original invoice posting.

[m3ed]

Don`t bother!!

[Pot Bellied Fool]

Thanks all, I'll sort that out next time I'm in paperwork mode

THe don't bother' option is also good but I wanted to know the 'right' way to correct it incase my next error is bigger!!

[m3ed]

In all seriousness if you have a bigger problem contact the Sage help line.They are very helpful.

Regards

Pete

[Mrs Trackside]

arcturus said:

It's a no brainer. Go to maintenance and correct the original invoice posting.