Working from 2 offices
Discussion
The company I work for have decided that for the next 12 months they want to have me at another fixed site for 2-3 days a week, my question is am I right in thinking that I can claim the mileage difference on the commute to this second site ie 60 mile commute normally 90 to 2nd site so can claim 30 miles per day in respect to mileage allowance at 45p and if they decide its for the betterment of the company to have this on going is there a time limit on being able to claim this mileage
Any help gratefully received
Any help gratefully received
HMRC rules or your company policy.
From your description it would be a temporary workplace, and hence have full relief for travel costs, as it would not be normal commuting. Temporary as it is expected to last for less than 24 months.
Below is the example that HMRC give
'Doris has worked for five years at her employer’s head office in Warrington. She is sent by her employer to perform duties at a branch office in Wigan for 18 months.
Relief is available for the full cost of Doris’s travel between home and the temporary
workplace in Wigan.'
What your employer decides to do is up to their policy of course
From your description it would be a temporary workplace, and hence have full relief for travel costs, as it would not be normal commuting. Temporary as it is expected to last for less than 24 months.
Below is the example that HMRC give
'Doris has worked for five years at her employer’s head office in Warrington. She is sent by her employer to perform duties at a branch office in Wigan for 18 months.
Relief is available for the full cost of Doris’s travel between home and the temporary
workplace in Wigan.'
What your employer decides to do is up to their policy of course
Do I understand your post right? You are going to be travelling 30 miles less when visiting the new site so are looking to be compensated for the reduction in the expenses you would normally be paid?
I don't think so, the expenses paid are not a perk, they are to cover the costs you incur while travelling and if you don't travel as far, you don't incur as many costs.
Although this would at your employers discretion if they did decide to pay you something, I don't know how it would be taxed, but certainly not as expenses.
I don't think so, the expenses paid are not a perk, they are to cover the costs you incur while travelling and if you don't travel as far, you don't incur as many costs.
Although this would at your employers discretion if they did decide to pay you something, I don't know how it would be taxed, but certainly not as expenses.
Iang84 said:
The company I work for have decided that for the next 12 months they want to have me at another fixed site for 2-3 days a week, my question is am I right in thinking that I can claim the mileage difference on the commute to this second site ie 60 mile commute normally 90 to 2nd site so can claim 30 miles per day in respect to mileage allowance at 45p and if they decide its for the betterment of the company to have this on going is there a time limit on being able to claim this mileage
Any help gratefully received
So this is kinda complex because location matters, I believe this is the typical guidance on this but i'm not 100%. Any help gratefully received
You claim the mileage from either your home or normal place of work whichever is closer.
So if your normal office is 60 miles east from where you live and the second office was 90 miles to the east then you'd claim the difference which is 30 miles.
But if your new office was 50 miles west then you'd claim the 50 miles from home as your house is closer than your normal place of work.
Does that make sense?
if it's a private vehicle you're entited to .45p per mile for the first 10,000 miles. Some employers don't pay that so you have to claim in back in tax.
Slurms said:
So this is kinda complex because location matters, I believe this is the typical guidance on this but i'm not 100%.
You claim the mileage from either your home or normal place of work whichever is closer.
Don't confuse company rules with HMRC rules.You claim the mileage from either your home or normal place of work whichever is closer.
The correct information has already been posted by wsurfa in the second post.
NPI said:
The correct information has already been posted by wsurfa in the second post.
No it's probably not - re-reading the OPs comment I suspect that the HMRC rules would define the second office as a permanent workplace and so actually you'd not be entitled to any mileage claim as both journeys would be classed as commuting. Depends really on what their company policy is because unless you got audited your probably ok.
With regards to company policies there aren't any that we have that cover this as its only a small company (10 employees) and this is the first time they are trying this out both sites are in the same general direction for me (London to Kent) and the trial time frame at the moment has been set at 12months with no idea if we will continue/stop during/after the initial 12 months, they will pay the 45p a mile in line with HMRC rules as they deem it simpler for me/them when it comes to paye and expenses
Iang84 said:
With regards to company policies there aren't any that we have that cover this as its only a small company (10 employees) and this is the first time they are trying this out both sites are in the same general direction for me (London to Kent) and the trial time frame at the moment has been set at 12months with no idea if we will continue/stop during/after the initial 12 months, they will pay the 45p a mile in line with HMRC rules as they deem it simpler for me/them when it comes to paye and expenses
I'd go with that then, unless HMRC come knocking I don't think you'll have too many problems. The timeframe doesn't matter too much it's more around what you'll be doing.
Have a read of this http://www.hmrc.gov.uk/manuals/eimanual/EIM32140.h...
Slurms said:
Have a read of this http://www.hmrc.gov.uk/manuals/eimanual/EIM32140.h...
Looking at that I would suspect that it would be classed as a permanent place as I would have a small room with a computer terminal and would likely be doing 80% the same work I am at the current place along with product inspections/sampling and dealing with any new customers that wander onto site looking for new suppliersIang84 said:
Looking at that I would suspect that it would be classed as a permanent place as I would have a small room with a computer terminal and would likely be doing 80% the same work I am at the current place along with product inspections/sampling and dealing with any new customers that wander onto site looking for new suppliers
HMRC 490 - Chapter 3 - Limited Duration. You can perform full duties, if it is for a limited duration or temporary purpose, as long as it is less than 24 months it will be a temporary workplace.You are being asked to work for a limited period of less than 24 months, it is a temporary workplace.
Another example
Earl has worked for his employer for three years. He is sent to perform full-time duties at
a workplace for 18 months. After 10 months the posting is extended to 28 months. Relief
is available for the full cost of travel to and from the workplace during the first 10 months
(while his attendance is expected to be for less than 24 months) but not after that (once
his attendance is expected to exceed 24 months).
and other
Elwyn is employed as a speech therapist at a hospital in Devizes. His employer sends him
to Reading for three days a week to supervise a new department there.
He expects to be in Reading for 18 months. Elwyn is entitled to relief for his travel from
home to Reading. Although he is spending more than 40% of his time in Reading he does
not expect to be there for more than 24 months so Reading is a temporary workplace.
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