Massive Fail - Work E-mail but advice. Please....
Discussion
Long story short I had an interview for a job Friday passed. I stupidly sent the email with information for the day from my personal email to my work email meaning I could review some things which I needed. I didn't realise that the personal email which I received had a calendar invite within and upon sending this to my work email it went straight to my manager....ooops! - FYI - This is the fail part.
I didn't even know this is how it was set up. I knew said manager had access to my inbox but only if he/she logged in. Sadly I have only NOW discovered any calendar invite which I get is sent to my manager also.
The above is not ideal. At all. The only reason I found out about the above is another colleague who I work with (not the biggest fan) and does the same job/role as myself informed me of this. He/she informed me that I should look at deleting said email. Now at the time my only thought was 'o sh*t' but having had the weekend to think about it my thoughts have now turned too the following -
1. Why was said individual in my managers email. He/she wasn't off so had, as far as I'm aware no reason to have been in there.
2. Even if my colleague did have a reason to be in my managers email he/she shouldn't be reading an email clearly from myself with the heading 'private'. What if this was something completely confidential.
If said colleague hadn't of told me I would have preferred it as I knew emails couldn't be deleted from another users account and I wouldn't have been any the wiser. I can perhaps see they were trying to be 'helpful' but I was then getting messages on my phone wishing me luck from said person....interview was fairly stressful having that on my shoulders only discovering this a few hours before.
Completely appreciate above is my fault and should not have sent said e-mails but it has cast some questions over why it was picked up by someone who shouldn't have seen it.
I'm also in an awkward position where my manager has picked this up but they don't know I know....hopefully that makes sense!
Any advice on how to approach....and if I should or do anything.
I didn't even know this is how it was set up. I knew said manager had access to my inbox but only if he/she logged in. Sadly I have only NOW discovered any calendar invite which I get is sent to my manager also.
The above is not ideal. At all. The only reason I found out about the above is another colleague who I work with (not the biggest fan) and does the same job/role as myself informed me of this. He/she informed me that I should look at deleting said email. Now at the time my only thought was 'o sh*t' but having had the weekend to think about it my thoughts have now turned too the following -
1. Why was said individual in my managers email. He/she wasn't off so had, as far as I'm aware no reason to have been in there.
2. Even if my colleague did have a reason to be in my managers email he/she shouldn't be reading an email clearly from myself with the heading 'private'. What if this was something completely confidential.
If said colleague hadn't of told me I would have preferred it as I knew emails couldn't be deleted from another users account and I wouldn't have been any the wiser. I can perhaps see they were trying to be 'helpful' but I was then getting messages on my phone wishing me luck from said person....interview was fairly stressful having that on my shoulders only discovering this a few hours before.
Completely appreciate above is my fault and should not have sent said e-mails but it has cast some questions over why it was picked up by someone who shouldn't have seen it.
I'm also in an awkward position where my manager has picked this up but they don't know I know....hopefully that makes sense!
Any advice on how to approach....and if I should or do anything.
Oops.
Unless you went to the interview while you were meant to be at work, then the only thing you've done wrong is using your work email for personal things, which isn't the crime of the century. Apologise to your manager for the email - say it wasn't meant to go to him and was an accident.
Your manager may want to discuss why you're looking for work elsewhere. You probably have a reason such as being worth more than your salary, needing a new challenge, better commute, etc. There's nothing "wrong" with wanting a new job and you shouldn't be vilified for it. If they really value you, maybe they'll try to improve things to keep you there.
Either way, you can't put the toothpaste back in the tube. No point stressing out over it though.
Unless you went to the interview while you were meant to be at work, then the only thing you've done wrong is using your work email for personal things, which isn't the crime of the century. Apologise to your manager for the email - say it wasn't meant to go to him and was an accident.
Your manager may want to discuss why you're looking for work elsewhere. You probably have a reason such as being worth more than your salary, needing a new challenge, better commute, etc. There's nothing "wrong" with wanting a new job and you shouldn't be vilified for it. If they really value you, maybe they'll try to improve things to keep you there.
Either way, you can't put the toothpaste back in the tube. No point stressing out over it though.
a said:
Oops.
Unless you went to the interview while you were meant to be at work, then the only thing you've done wrong is using your work email for personal things, which isn't the crime of the century. Apologise to your manager for the email - say it wasn't meant to go to him and was an accident.
Your manager may want to discuss why you're looking for work elsewhere. You probably have a reason such as being worth more than your salary, needing a new challenge, better commute, etc. There's nothing "wrong" with wanting a new job and you shouldn't be vilified for it. If they really value you, maybe they'll try to improve things to keep you there.
Either way, you can't put the toothpaste back in the tube. No point stressing out over it though.
This is all you need to do.Unless you went to the interview while you were meant to be at work, then the only thing you've done wrong is using your work email for personal things, which isn't the crime of the century. Apologise to your manager for the email - say it wasn't meant to go to him and was an accident.
Your manager may want to discuss why you're looking for work elsewhere. You probably have a reason such as being worth more than your salary, needing a new challenge, better commute, etc. There's nothing "wrong" with wanting a new job and you shouldn't be vilified for it. If they really value you, maybe they'll try to improve things to keep you there.
Either way, you can't put the toothpaste back in the tube. No point stressing out over it though.
Wouldn't worry about it at all.
Thanks all. Big lesson learnt and I'm sure I wasn't the first person nor the last too do this!
What has got too me a little is why a colleague was looking at my managers e-mail when he/she was only due to come in within the next 40 minutes or so and although 'delegated' to probably do so he/she shouldn't have read an email which was clearly from me. Not much I can do about this I guess but just not too impressed.
This was now Friday it happened, was off Monday and nothing was said yesterday. Said job is in discussions but its a difficult one as I do actually like what I do. As above it is financial and perhaps progression for me. Should I raise it with my manager or hang fire?
What has got too me a little is why a colleague was looking at my managers e-mail when he/she was only due to come in within the next 40 minutes or so and although 'delegated' to probably do so he/she shouldn't have read an email which was clearly from me. Not much I can do about this I guess but just not too impressed.
This was now Friday it happened, was off Monday and nothing was said yesterday. Said job is in discussions but its a difficult one as I do actually like what I do. As above it is financial and perhaps progression for me. Should I raise it with my manager or hang fire?
thainy77 said:
I assume you use Outlook at work? if so do you have a shared calendar between your team? if so this is most likely how your colleague saw it.
I wouldn't worry though, if you get the feeling your boss saw it i would just come clean and have a discussion about it.
Yeah Outlook at work which I'm much more familiar with but sent an email from my personal Hotmail account. It isn't a shared calendar my manager is just set up so any calendar invites I get he/she receives into there mail....I didn't know this until Friday! I wouldn't worry though, if you get the feeling your boss saw it i would just come clean and have a discussion about it.
It could be worse.
Back in the day of my first job, there was a chap who always pushed me about in the office. Ordering me to do jobs away from my normal activities.
Anyway, he job title was "regional analyst"
Well i amended it, increased the text size to say:
Joe Bloggs
Regional Analist.
He didnt see the funny side, thankfully his boss did!
In 6 months time, whether you are in a new job or not you will laugh about it
Back in the day of my first job, there was a chap who always pushed me about in the office. Ordering me to do jobs away from my normal activities.
Anyway, he job title was "regional analyst"
Well i amended it, increased the text size to say:
Joe Bloggs
Regional Analist.
He didnt see the funny side, thankfully his boss did!
In 6 months time, whether you are in a new job or not you will laugh about it
BREMBOV6 said:
What has got too me a little is why a colleague was looking at my managers e-mail when he/she was only due to come in within the next 40 minutes or so and although 'delegated' to probably do so he/she shouldn't have read an email which was clearly from me.
Can you honestly say you wouldn't have done the same? The only time I'd raise it is if the manager calls you in and asks about it, but only if you want to get your colleague in trouble, potentially.Pothole said:
Can you honestly say you wouldn't have done the same? The only time I'd raise it is if the manager calls you in and asks about it, but only if you want to get your colleague in trouble, potentially.
Fair point but I'm not sure. Being honest probably would have looked but would have been aware of the then piping up about it as would have been aware of 'why was I in there'Gary29 said:
Maybe 'the boss' casually discussed it with your colleague?
No point crying over spilt milk, might even work in your favour with the offer of a salary increase etc, just take it as it comes.
Possibly but I doubt it. I had only just sent it then said colleague picked up on it.No point crying over spilt milk, might even work in your favour with the offer of a salary increase etc, just take it as it comes.
BREMBOV6 said:
Gary29 said:
Maybe 'the boss' casually discussed it with your colleague?
No point crying over spilt milk, might even work in your favour with the offer of a salary increase etc, just take it as it comes.
Possibly but I doubt it. I had only just sent it then said colleague picked up on it.No point crying over spilt milk, might even work in your favour with the offer of a salary increase etc, just take it as it comes.
survivalist said:
BREMBOV6 said:
Gary29 said:
Maybe 'the boss' casually discussed it with your colleague?
No point crying over spilt milk, might even work in your favour with the offer of a salary increase etc, just take it as it comes.
Possibly but I doubt it. I had only just sent it then said colleague picked up on it.No point crying over spilt milk, might even work in your favour with the offer of a salary increase etc, just take it as it comes.
Have you been in the job over two years? If so I wouldn’t worry about it as your job is pretty safe. It’s not gross misconduct. It might work out better and lead to a pay rise or change in role or at least a conversation about why you are looking. If it doesn’t and you become ostracised you could have a constructive dismissal case. Either way, don’t be concerned.
7184c said:
Have you been in the job over two years? If so I wouldn’t worry about it as your job is pretty safe. It’s not gross misconduct. It might work out better and lead to a pay rise or change in role or at least a conversation about why you are looking. If it doesn’t and you become ostracised you could have a constructive dismissal case. Either way, don’t be concerned.
No I have been here over 4 years. So hopefully all good. No mention of it anyway!Gassing Station | Jobs & Employment Matters | Top of Page | What's New | My Stuff