Has anyone digitised their service history

[shuebc]

Just wondering if anyone has digitised there service history? And if you did you use?

Spreadsheets / app / scanned documents / just a notes document etc?

[shuebc]

appreciate for modern cars - its probably on the on-board computer - but just wondering for cars where you can't store on the car itself

[hungry_hog]

I would use a flatbed scanner as opposed to a feeder (too much risk of paper jam with variable paper sizes and quality)
Scan documents to pdf
Join together scans using Genius app (free)

[Mr Tidy]

I scan all the invoices as pdfs and keep an Excel spreadsheet to record the pain to my credit card.

[Riley Blue]

I 'digitise' mine into box files, four currently, one for each car. Previous files went to new owner as cars moved on when they're of no further interest to me.

Time's worth more, at least mine is.

[Dannbodge]

Have been doing it for year on excel but recently (2 years ago) found the website "Custodian" which is what I use now.
Allows you to categorise, add photos, receipts and invoices etc too.

https://www.custodian.club/

I also keep all the paper copies as well.

Edited by Dannbodge on Monday 29th June 12:39

[andy43]

Riley Blue said:

I 'digitise' mine into box files, four currently, one for each car. Previous files went to new owner as cars moved on when they're of no further interest to me.

Time's worth more, at least mine is.

Plus that box file and advert photos of all the paperwork neatly fanned out on a mahogany dining table with a couple of extra photos of individual receipts with four figure totals will reassure any buyer.
An autotrader photo of a usb memory stick doesn’t do it for me I’m afraid.

[AlexGSi2000]

Not digitised as such but I have a few spreadsheets for tracking servicing, parts, costs - so I can quickly reference.

All receipts / invoices are then held in box files.

[shuebc]

so I've been working on building something for iOS.
Would be great to hear if people think this could be useful (and app doesn't collect any data - data only stays on your own device).
- completely free to download and use.

www.theottoarchive.com

any thoughts - upgrades, suggestions for next major update - I'll try to accommodate.

[johnsmith222]

I just use an excel file with 3 columns.

Milage/Service/Date

I don't bother with adding receipts etc. It's not that kind of car.

I just hand write the date and milage on the receipt and put it into the folder. Never to be looked at again.

[P675]

I have a spreadsheet with a list of things done, date, place, cost, items. Also a countdown where I can update the miles in one cell, and see how many miles left for each service item, and time until.

The reciepts and things I keep in a folder.

[Ian_SW]

Unless the car is a classic or a high maintenance performance car, there isn't really enough information to make it worth scanning and storing electronically.

I reckon on the car generating a maximum of 5 sheets of A4 paper records each year. 1 sheet for the insurance certificate, a couple of sheets from the garage at the annual service, an MOT certificate and a receipt for tyres if it needs them that year. I just and store those in a small folder which lives in my desk drawer along with the folders of other important paperwork.

Even when the car is 10 years old that folder is still thinner than the average notebook. The insurance and MOT certificate can probably be binned once a few years out of date but there's so little paper in total I don't bother.