Office equipment inventory survey - how to price it?
Discussion
Hi all,
My consultancy business has been approached and asked if we would like to quote for an asset/inventory survey of a mixed office/university campus. Maybe around 15 different buildings of various sizes.
We don’t normally do this kind of survey, but have done a bit of work for these people in the past so they have asked if we want to take this on.
It involves going in every room of every building, photographing the outside of the building, the inside of the rooms, then labelling every loose asset/object in all the rooms and recording it.
There is no IT equipment to be recorded, as they have a good register of that already, but every desk, chair, table, lamp, filing cabinet, kettle, microwave, toaster, etc needs to be recorded.
The method of doing this isn’t a problem as we already have very flexible survey software on iPads which can automatically generate a report and allow tagging and photographing of assets, recording serial numbers etc
Before I have a go at working out how to price it, I was hoping someone may have some experience of these type of inventories?
Price per item? Price per day?
Clearly some rooms will only take half an hour or so, as they will contain mostly fixed assets or mostly empty, but if we come across a room of 250 chairs and 50 desks and 50 filing cabinets, then it may take someone a full day just to do one room.
Any advice welcome
My consultancy business has been approached and asked if we would like to quote for an asset/inventory survey of a mixed office/university campus. Maybe around 15 different buildings of various sizes.
We don’t normally do this kind of survey, but have done a bit of work for these people in the past so they have asked if we want to take this on.
It involves going in every room of every building, photographing the outside of the building, the inside of the rooms, then labelling every loose asset/object in all the rooms and recording it.
There is no IT equipment to be recorded, as they have a good register of that already, but every desk, chair, table, lamp, filing cabinet, kettle, microwave, toaster, etc needs to be recorded.
The method of doing this isn’t a problem as we already have very flexible survey software on iPads which can automatically generate a report and allow tagging and photographing of assets, recording serial numbers etc
Before I have a go at working out how to price it, I was hoping someone may have some experience of these type of inventories?
Price per item? Price per day?
Clearly some rooms will only take half an hour or so, as they will contain mostly fixed assets or mostly empty, but if we come across a room of 250 chairs and 50 desks and 50 filing cabinets, then it may take someone a full day just to do one room.
Any advice welcome
Mr Pointy said:
You could do a survey first to see how big the job is...
Well yes... a pre-survey survey...We are going to have a good look round to try to assess the size of the task, number of rooms etc, but I was hoping someone will chip in who has experience if this sort of stuff and offer pearls of wisdom as often happens on PH!
Lord Marylebone said:
Hi all,
My consultancy business has been approached and asked if we would like to quote for an asset/inventory survey of a mixed office/university campus. Maybe around 15 different buildings of various sizes.
We don’t normally do this kind of survey, but have done a bit of work for these people in the past so they have asked if we want to take this on.
It involves going in every room of every building, photographing the outside of the building, the inside of the rooms, then labelling every loose asset/object in all the rooms and recording it.
There is no IT equipment to be recorded, as they have a good register of that already, but every desk, chair, table, lamp, filing cabinet, kettle, microwave, toaster, etc needs to be recorded.
The method of doing this isn’t a problem as we already have very flexible survey software on iPads which can automatically generate a report and allow tagging and photographing of assets, recording serial numbers etc
Before I have a go at working out how to price it, I was hoping someone may have some experience of these type of inventories?
Price per item? Price per day?
Clearly some rooms will only take half an hour or so, as they will contain mostly fixed assets or mostly empty, but if we come across a room of 250 chairs and 50 desks and 50 filing cabinets, then it may take someone a full day just to do one room.
Any advice welcome
What is your gut feel - how many man days here?My consultancy business has been approached and asked if we would like to quote for an asset/inventory survey of a mixed office/university campus. Maybe around 15 different buildings of various sizes.
We don’t normally do this kind of survey, but have done a bit of work for these people in the past so they have asked if we want to take this on.
It involves going in every room of every building, photographing the outside of the building, the inside of the rooms, then labelling every loose asset/object in all the rooms and recording it.
There is no IT equipment to be recorded, as they have a good register of that already, but every desk, chair, table, lamp, filing cabinet, kettle, microwave, toaster, etc needs to be recorded.
The method of doing this isn’t a problem as we already have very flexible survey software on iPads which can automatically generate a report and allow tagging and photographing of assets, recording serial numbers etc
Before I have a go at working out how to price it, I was hoping someone may have some experience of these type of inventories?
Price per item? Price per day?
Clearly some rooms will only take half an hour or so, as they will contain mostly fixed assets or mostly empty, but if we come across a room of 250 chairs and 50 desks and 50 filing cabinets, then it may take someone a full day just to do one room.
Any advice welcome
From my days on PFI deals for the civil service, where the contractor would assume responsibility for existing estates and assets, I’d have expected the consultant to propose (capped) time and materials (but based on actuals), if they could not/would not separate out the data gathering (which seems to be the risky bit) from the tagging and tabulating part.
If you are forced down a fixed/firm route you’ll end up having to pad quite a bit to absorb the risk of getting something badly wrong. For what feels like a relatively short piece of work, that does not feel like value for money for the client.
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