Meeting Room Booking System

[Kinky]

Just curious if anyone (Don?) have an off-the-shelf application to be able to handle employees being able to book a meeting room.

Basically, we have about 15 meeting rooms and want a simple, but very effective booking system to manage them.

Only additional requirement is the ability to convert the booking into an email/diary confirmation and meeting notice in their calendar. And this is the probable catch .... in Lotus Notes (v7).

Ideally a Lotus Notes-based system would be ideal and perfect - but an online tool, accessed via our intranet would be an alternative - as long as the calendar element would work via Notes.

Anyone help out?

If there is anything/anyone - we'd need it by early Jan.

Many thanks in advance,

K

[Plotloss]

Notes has a resource booking system built into its calendering application, you just need to set the meeting rooms up as a resource and bob is your mother's brother.

[Kinky]

Plotloss said:

Notes has a resource booking system built into its calendering application, you just need to set the meeting rooms up as a resource and bob is your mother's brother.

Feck. I'd completely forgotten about that - particularly as it's not a feature that we've ever ever used (even in my Lotus days)!.

Thanks Matt. I'll have a play with that tomorrow and see what comes of it.

Curses. Why didn't I think of that

K

[Don]

Hi Kinky,

It's actually a feature we built once in a product called "Vizit" (Room Booking, Visitors etc). We've even thought of putting it into ProjXnet as a "bonus" piece of functionality but as Matt points out - you can do this with Outlook/Exchange/Hopeless Quotes etc so easily and cheaply (incremental cost = £0) that it hasn't been worth the bother.

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Thanks for the thought anyway...

[The Moose]

I would be cautious going forward and using the Notes' resource booker - we had huge difficulties with this and the system ended up loosing bookings/bookings changing times etc etc etc.

If you go down that route - Good Luck!!!

I could certainly build you a solution in your time frame - no problems, but the only issue here is the integration with Notes v7. I investigating the feasability of this right now - I am sure it must be possible.

Drop me a PM if you need more info.

Cheers

The Moose

[emicen]

Dont have experience of Lotus Notes but Outlook is used here. You give the room a user ID on outlook as you would a person and they automatically accept a meeting request if they are free, decline it if they are already taken.

[Mr POD]

Each meeting room has it's own email address, and the receptionist who currently has a diary for each meeting room, is reponsible for accepting meeting invite for the room.

[daver777]

yup, outlook allows you to 'invite' a meeting room to the meeting, and the calendar works just like any other users...

[Dick Dastardly]

I have done some work with this company and their clients range from companies of your size through to AmEx and half the NHS, with glowing testimonials throughout:

room booking software