Easiest Way of Recording Absense Lateness to Work
Discussion
What tools do you guys use to monitor when people are off/come in late/leave early. Think we're using a calendar on the wall, which is not ideal, as if I'm not upstairs all days I can easily forget to mark when people are off or come in to work late. With some 30 people working here trying to remember when people are off is quite difficult as you can imagine.
What tools do you use to make the job easier?
Many thanks
What tools do you use to make the job easier?
Many thanks
My other half is responsible for the times and wages of over 300 staff. She uses a complicated computer based system.
My business uses a simple stamping in system like these:
http://www.accutime.co.uk/clockingin.php
EDIT: just to add that when we used an old 'pen on paper' system, where they filled in their times 'with honesty' we noticed discrepancies with the CCTV on play back.
So we had a clocking in system installed and notice a huge saving in the first week!
Recommend!
My business uses a simple stamping in system like these:
http://www.accutime.co.uk/clockingin.php
EDIT: just to add that when we used an old 'pen on paper' system, where they filled in their times 'with honesty' we noticed discrepancies with the CCTV on play back.
So we had a clocking in system installed and notice a huge saving in the first week!
Recommend!
Edited by LOTUS F1 on Monday 25th January 22:54
mc_blue said:
What tools do you guys use to monitor when people are off/come in late/leave early. Think we're using a calendar on the wall, which is not ideal, as if I'm not upstairs all days I can easily forget to mark when people are off or come in to work late. With some 30 people working here trying to remember when people are off is quite difficult as you can imagine.
What tools do you use to make the job easier?
Many thanks
For 30 or so people, I would use Excel.What tools do you use to make the job easier?
Many thanks
If you want to actually capture time in & out of the office, then a time card system linked up to a PC may be useful.
Clocking in and out has to be implemented carefully or the people you are after work arround it and the punctual honest employee gets caught out. Or it breds reesentment when the easy going workplace looks like they are being petty. would a card operated lock on the door which is linked to a clock solve the problem as it can be sold to employees as a way to make a certain ammount of flexi time possible, as well as improving security, possibly even mentioned as an insurance thing as it would produce a fire register at the same time assuming people don't hold the door open for others.
For many years we used a simple in/out book with everybody's name in( one row per name, 2 colmuns; Start work, finish work). Might need a extra column is they have a set amouny of time for lunch.
If the rules are clear: you book in at the start, out at the end, and nobody can do that for you, it works pretty easily. Also acts as a good fire safety book to know who is in and out. If people were sick that was written alongside in the space reserved for booking in/out. The boss also wrote and initialed any 'permissions' they had gramted on the sheet they had authorised ( e.g. arriving 10am, Dentist 2.00pm, appointment 10.30am, finish 4pm).
May need to keep an eye for a few months to make sure what you seeing is what is written in the book and make sure those who fail to book in and out are following up (most people got the hang after they had a phone call 30 minutes after getting home asking if they were safe as they hadn't booked out and couldn't be found). The other trick was to arrive ot 0920 but book 0900 but if you tell people to book the actual time they arrive the early birds will soon quietly grass up the late arrivers.
We also had a version for a while where people had to book out with their intended location and estimated time of return, again as a safety thing if they left the site so whne the last person left they checked everyone was accounted for (sometimes we went to visit dodgly clients on our own).
If the rules are clear: you book in at the start, out at the end, and nobody can do that for you, it works pretty easily. Also acts as a good fire safety book to know who is in and out. If people were sick that was written alongside in the space reserved for booking in/out. The boss also wrote and initialed any 'permissions' they had gramted on the sheet they had authorised ( e.g. arriving 10am, Dentist 2.00pm, appointment 10.30am, finish 4pm).
May need to keep an eye for a few months to make sure what you seeing is what is written in the book and make sure those who fail to book in and out are following up (most people got the hang after they had a phone call 30 minutes after getting home asking if they were safe as they hadn't booked out and couldn't be found). The other trick was to arrive ot 0920 but book 0900 but if you tell people to book the actual time they arrive the early birds will soon quietly grass up the late arrivers.
We also had a version for a while where people had to book out with their intended location and estimated time of return, again as a safety thing if they left the site so whne the last person left they checked everyone was accounted for (sometimes we went to visit dodgly clients on our own).
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