Gsuite for business
Discussion
We're looking to get Gsuite for business, we're a small company and will only have 6/7 users. Our email is currently on outlook through 123reg (they are something to do with one of our websites) The reason we're looking to do it is to make communication with our field sales guys easier (instant messaging) and making it easier for everyone to see where everyone is (shared calendars)
I tried speaking with google yesterday and was going round in circles, it seems the only option is for us to take a free trial and ask questions during it which is a bit crap imho as it may not even be suitable for us.
Can someone please tell me how easy it is to migrate away from Outlook/ 123reg? Also, in relation to shared calendars, if someone that created a calendar was to leave the business, will that calendar still be accessible by everyone else? I guess this would be through some sort of admin control panel?
Any opinions on Gsuite would be appreciated.
Thank you
I tried speaking with google yesterday and was going round in circles, it seems the only option is for us to take a free trial and ask questions during it which is a bit crap imho as it may not even be suitable for us.
Can someone please tell me how easy it is to migrate away from Outlook/ 123reg? Also, in relation to shared calendars, if someone that created a calendar was to leave the business, will that calendar still be accessible by everyone else? I guess this would be through some sort of admin control panel?
Any opinions on Gsuite would be appreciated.
Thank you
I'd personally use Office 365 over Gsuite. I just find the interface easier to use.
In terms on migrating away, you can create a backup of your mailboxes to a PST file using Outlook then re-import once you're live on Office 265 (Or Gsuite)
You can create shared calendars, contact lists etc too. With Office 365 I'd recommend the Teams app which is included for team chat channels and instant messenger.
In terms on migrating away, you can create a backup of your mailboxes to a PST file using Outlook then re-import once you're live on Office 265 (Or Gsuite)
You can create shared calendars, contact lists etc too. With Office 365 I'd recommend the Teams app which is included for team chat channels and instant messenger.
When you say Outlook and 123reg I assume that you're not using a Microsoft exchange service with Outlook, just Outlook as an email client with whatever POP3/SMTP email service 123reg provide?
G-Suite doesn't play so nicely with Outlook. You have to install G Suite Sync if using Windows and it's a bit clunky, particularly when it comes to calendars. I have this setup at work and to see others' availability properly to schedule meetings with colleagues I have to go to the Google web interface to bring up people's calendars. You can subscribe and view other calendars in Outlook but when actually making the meeting appointment I find it sub optimal.
If you really like Outlook then why not go down the Microsoft hosted exchange route? At the cheaper levels it is less than G Suite for business (albeit less feature rich) and if you want to continue to use Office rather than google docs then it becomes quite attractive as the more expensive plans include it. One thing for sure is it plays very nicely with Outlook:
https://products.office.com/en-GB/exchange/compare...
I've migrated mail from different services like 123reg to both G Suite and Microsoft. The technicalities of getting mail to the new service, while daunting at first, are pretty straightforward getting you to make some entries in the domain records for your domain at 123reg. Both Google and Microsoft have step-by-step instructions when you subscribe to their service that are easy to follow.
The problem then becomes how to get historical stuff across. If using Outlook then the easiest way I've found is to copy everything into a PST in Outlook, attach Outlook to the new service and move it into the new mailbox from the PST via Outlook.
In relation to your question about users leaving and access etc. , both service have an administration panel where the admin can reset the password to deny access to the outgoing employee and grant it to someone else to get into. Plus there's a whole host of other things you can do that you don't need to worry about this.
Re instant messaging, not sure what Google offers that you are seeing as unique or attractive. There's plenty of free options from Skype through to what I would recommend which is Slack. Slack, even at the free level, can offer integrations you'll find productive for a remote work force above and beyond the 1-2-1 and group chat you'd expect. Nearly every business I work with is moving to Slack from other solutions where possible.
G-Suite doesn't play so nicely with Outlook. You have to install G Suite Sync if using Windows and it's a bit clunky, particularly when it comes to calendars. I have this setup at work and to see others' availability properly to schedule meetings with colleagues I have to go to the Google web interface to bring up people's calendars. You can subscribe and view other calendars in Outlook but when actually making the meeting appointment I find it sub optimal.
If you really like Outlook then why not go down the Microsoft hosted exchange route? At the cheaper levels it is less than G Suite for business (albeit less feature rich) and if you want to continue to use Office rather than google docs then it becomes quite attractive as the more expensive plans include it. One thing for sure is it plays very nicely with Outlook:
https://products.office.com/en-GB/exchange/compare...
I've migrated mail from different services like 123reg to both G Suite and Microsoft. The technicalities of getting mail to the new service, while daunting at first, are pretty straightforward getting you to make some entries in the domain records for your domain at 123reg. Both Google and Microsoft have step-by-step instructions when you subscribe to their service that are easy to follow.
The problem then becomes how to get historical stuff across. If using Outlook then the easiest way I've found is to copy everything into a PST in Outlook, attach Outlook to the new service and move it into the new mailbox from the PST via Outlook.
In relation to your question about users leaving and access etc. , both service have an administration panel where the admin can reset the password to deny access to the outgoing employee and grant it to someone else to get into. Plus there's a whole host of other things you can do that you don't need to worry about this.
Re instant messaging, not sure what Google offers that you are seeing as unique or attractive. There's plenty of free options from Skype through to what I would recommend which is Slack. Slack, even at the free level, can offer integrations you'll find productive for a remote work force above and beyond the 1-2-1 and group chat you'd expect. Nearly every business I work with is moving to Slack from other solutions where possible.
Thanks for the replies chaps and apologies for the delayed response.
We're currently using outlook as pop3 through 123reg and the main reason I thought of Gsuite is that everyone else in the company is a technophobe and Gsuite seems to offer everything in a simple interface. I used it before when working at Haymarket and it seemed really good and reliable. We would be ditching outlook in favour of Gmail.
We have a couple of field sales guys who would benefit from seeing shared calendars, live documents and files whilst on site visits. Our outlook was setup in a very strange way years ago and it seems easier to start again than to reconfigure what we've got. Things move very slowly here but I'm trying to drag us into the modern age.
With regards to the instant messaging, I know there are other options like Skype but that needs to be paid for as a business so it seems to make sense to go with a solution that has everything included.
Our industry is pretty unique (easy access bathrooms) which makes even choosing a CRM difficult so not sure if slack is relevant to us.
We're currently using outlook as pop3 through 123reg and the main reason I thought of Gsuite is that everyone else in the company is a technophobe and Gsuite seems to offer everything in a simple interface. I used it before when working at Haymarket and it seemed really good and reliable. We would be ditching outlook in favour of Gmail.
We have a couple of field sales guys who would benefit from seeing shared calendars, live documents and files whilst on site visits. Our outlook was setup in a very strange way years ago and it seems easier to start again than to reconfigure what we've got. Things move very slowly here but I'm trying to drag us into the modern age.
With regards to the instant messaging, I know there are other options like Skype but that needs to be paid for as a business so it seems to make sense to go with a solution that has everything included.
Our industry is pretty unique (easy access bathrooms) which makes even choosing a CRM difficult so not sure if slack is relevant to us.
Edited by eybic on Thursday 21st March 08:36
Edited by eybic on Thursday 21st March 08:37
If you're looking to start over again and can use webmail plus google docs as opposed to Outlook/Office then G-suite is certainly a good choice and will solve a lot of the sharing issues you have straightaway. It's a step too far for most, but if you really want to get the full benefit of G-Suite then you could even consider ditching your windows machines and buy a load of Chromebooks instead.
Duke of Kidderminster said:
GSuite is awful. Slow, ugly and lacking in features - get Office 365 instead.
This - GSuite is miles behind. With Office 365 which you are probably going to be paying for anyway to get Word / Excel for at least some employees etc, then you get Microsoft Teams included for free which is very good for instant messaging and collaboration.
If you configure the voice support as well,then you can even use it as a phone replacement if you want.
Teams is better than Google, Skype and Slack combined. And is now an all in one solution. There is a reason it is being adopted everywhere at the moment...
Personally, I would go this route every time. Office + Outlook + Docs + Teams = Having a system that users actually use is way more productive than having one that they don't.
Edited by fat80b on Friday 22 March 14:02
Thank you again.
Is 365 really worth 40% more than Gsuite? As with a lot of business owners, cost is a massive factor, 365 would annually cost us £789.60 +vat and Gsuite £554.40 +vat which might not seem much to some but as a small business it's a big difference. Our usage will be minimal,just basic letters and invoices with occasional spreadsheets in terms of office docs then obviously email and shared calendars.
Is 365 really worth 40% more than Gsuite? As with a lot of business owners, cost is a massive factor, 365 would annually cost us £789.60 +vat and Gsuite £554.40 +vat which might not seem much to some but as a small business it's a big difference. Our usage will be minimal,just basic letters and invoices with occasional spreadsheets in terms of office docs then obviously email and shared calendars.
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