Working out holiday for part-time hourly staff
Discussion
I'm not sure if there's an exact science to this however i've managed the situation in various Blue-Chips.
Got a couple of questions :-
Does the part-timer(s) work a set rota pattern?
For full time employees, are bank holidays treated as such with everyone having the day off or are they normalised into the annual leave entitlement?
Got a couple of questions :-
Does the part-timer(s) work a set rota pattern?
For full time employees, are bank holidays treated as such with everyone having the day off or are they normalised into the annual leave entitlement?
My part-timers have an hourly amount of leave per annum worked out pro-rata to their equal full time colleagues. Not sure if the system we have could help you or not but it is done:
Full Time Employee (FTE) works 1820 hours per annum (based on 35 hour week) and is entitles to 140 hours annual leave (4 weeks) and 56 hours bank holiday.
Part Time Employee (PTE) contracted for 15.5 hours per week - so 806 hours per annum. To get the pro rata amount for PTE divide annual hours by FTE hours....in this example 806/1820 = 0.44. Then multiply the pro-rata figure by the total hours a FTE leave entitlement.....(140+56) x 0.44 = 87 hours (rounded up as I'm generous!!!) per annum annual leave.
The figure is reviewed each year to check when the bank holidays fall and the calculation adjusted accordingly, though luckily most of their entitlement runs Jan 1st to Dec 31st so it doesn't vary.
That way if they don't work bank holidays they just get the hours deducted and as they have the rights to equality of FTE they get the same amount of statutory bank holiday whether it falls on their day of work or not.
Full Time Employee (FTE) works 1820 hours per annum (based on 35 hour week) and is entitles to 140 hours annual leave (4 weeks) and 56 hours bank holiday.
Part Time Employee (PTE) contracted for 15.5 hours per week - so 806 hours per annum. To get the pro rata amount for PTE divide annual hours by FTE hours....in this example 806/1820 = 0.44. Then multiply the pro-rata figure by the total hours a FTE leave entitlement.....(140+56) x 0.44 = 87 hours (rounded up as I'm generous!!!) per annum annual leave.
The figure is reviewed each year to check when the bank holidays fall and the calculation adjusted accordingly, though luckily most of their entitlement runs Jan 1st to Dec 31st so it doesn't vary.
That way if they don't work bank holidays they just get the hours deducted and as they have the rights to equality of FTE they get the same amount of statutory bank holiday whether it falls on their day of work or not.
https://www.gov.uk/holiday-entitlement-rights/enti...
The rule is 5.6 weeks' holiday as a minumum, based on 5 full days of work a week (28 days), which includes bank holidays.
From what you've said, bank holidays are always worked. But does that include Christmas?
The rule is 5.6 weeks' holiday as a minumum, based on 5 full days of work a week (28 days), which includes bank holidays.
From what you've said, bank holidays are always worked. But does that include Christmas?
The legal annual holiday entitlement for each employee is 28 days per year.
This entitlement can be made up by combining the number of days of their contractual entitlement, with the number of public holidays (currently 8) allowed for in the contract. Some business may give more, and long service may increase the entitlement, however the calculations below are based on the minimum legal requirement of 28 days.
E.g. a member of staff entitled to 20 days would add 8 public holidays giving a total of 28 days. This is the legal minimum required.
This would also apply to seasonally employed staff. The following calculation would be used to calculate holiday entitlement for seasonal staff:
Number of weeks of contract/52 weeks x 28(d) = Number of days of entitlement.
E.g. 13(w) / 52(w) = 0.25(d) x 28(d) = 7 days entitlement.
Part-time staff have the same entitlement as fulltime staff, however this is calculated pro-rata on 28 days. This would be calculated as:
4(weeks) x Number of days worked in a week + 8 public holidays.
E.g. 4(w) x 3(d) = 12(d) + 8(d) = 20 days entitlement
Casual staff (or those on zero hours contracts) also accrue holiday entitlement throughout their period of employment. This may mean holiday entitlement is shown in hours rather than days. The calculation is:
Number of hours worked per week x 12.07%.
E.g. 24(h) x 12.07% = 2.9 hours entitlement for the week.
This entitlement can be made up by combining the number of days of their contractual entitlement, with the number of public holidays (currently 8) allowed for in the contract. Some business may give more, and long service may increase the entitlement, however the calculations below are based on the minimum legal requirement of 28 days.
E.g. a member of staff entitled to 20 days would add 8 public holidays giving a total of 28 days. This is the legal minimum required.
This would also apply to seasonally employed staff. The following calculation would be used to calculate holiday entitlement for seasonal staff:
Number of weeks of contract/52 weeks x 28(d) = Number of days of entitlement.
E.g. 13(w) / 52(w) = 0.25(d) x 28(d) = 7 days entitlement.
Part-time staff have the same entitlement as fulltime staff, however this is calculated pro-rata on 28 days. This would be calculated as:
4(weeks) x Number of days worked in a week + 8 public holidays.
E.g. 4(w) x 3(d) = 12(d) + 8(d) = 20 days entitlement
Casual staff (or those on zero hours contracts) also accrue holiday entitlement throughout their period of employment. This may mean holiday entitlement is shown in hours rather than days. The calculation is:
Number of hours worked per week x 12.07%.
E.g. 24(h) x 12.07% = 2.9 hours entitlement for the week.
anonymous said:
[redacted]
That's a reasonable way to do it when they work short hours like that.My staff work really odd days, e.g. every other Friday off, or my favourite: every fourth Monday.
They get 28 days pro-rata including bank holidays, but the Xmas-New Year days come out of this. It's a right chore working out their leave.
weekly hours worked in first line, then hours equivalent for 27, 29 then 33 days leave. In case it's any use to anyone anymore...
37.5 202.5 217.5 247.5
37.0 200.0 214.5 244.0
36.5 197.0 211.5 241.5
36.0 194.5 209.0 237.5
35.5 191.5 206.0 234.5
35.0 189.0 203.0 231.0
34.5 186.5 200.0 227.5
34.0 183.5 197.0 224.5
33.5 181.0 194.5 221.0
33.0 178.0 191.5 218.0
32.5 175.5 188.5 214.5
32.0 173.0 185.5 211.0
31.5 170.0 182.5 208.0
31.0 167.5 180.0 204.5
30.5 164.5 177.0 201.5
30.0 162.0 174.0 198.0
29.5 159.5 171.0 194.5
29.0 156.5 168.0 191.5
28.5 154.0 165.5 188.0
28.0 151.0 162.5 185.0
27.5 148.5 159.5 181.5
27.0 146.0 156.5 178.0
26.5 143.0 153.5 175.0
26.0 140.5 151.0 171.5
25.5 137.5 148.0 168.5
25.0 135.0 145.0 165.0
24.5 132.5 142.0 161.5
24.0 129.5 139.0 158.5
23.5 127.0 136.5 155.0
23.0 124.0 133.5 152.0
22.5 121.5 130.5 148.5
22.0 119.0 127.5 145.0
21.5 116.0 124.5 142.0
21.0 113.5 122.0 138.5
20.5 110.5 119.0 135.5
20.0 108.0 116.0 132.0
19.5 105.5 113.0 128.5
19.0 102.5 110.0 125.5
18.5 100.0 107.5 122.0
18.0 97.0 104.5 119.0
17.5 94.5 101.5 115.5
17.0 92.0 98.5 112.0
16.5 89.0 95.5 109.0
16.0 86.5 93.0 105.5
15.5 83.5 90.0 102.5
15.0 81.0 87.0 99.0
14.5 78.5 84.0 95.5
14.0 75.5 81.0 92.5
13.5 73.0 78.5 89.0
13.0 70.0 75.5 86.0
12.5 67.5 72.5 82.5
12.0 65.0 69.5 79.0
11.5 62.0 66.5 76.0
11.0 59.5 64.0 72.5
10.5 56.5 61.0 69.5
10.0 54.0 58.0 66.0
9.5 51.5 55.0 62.5
9.0 48.5 52.0 59.5
8.5 46.0 49.5 56.0
8.0 43.0 46.5 53.0
7.5 40.5 43.5 49.5
7.0 38.0 40.5 46.0
6.5 35.0 37.5 43.0
6.0 32.5 35.0 39.5
5.5 29.5 32.0 36.5
5.0 27.0 29.0 33.0
4.5 24.5 26.0 29.5
4.0 21.5 23.0 26.5
3.5 19.0 20.5 23.0
3.0 16.0 17.5 20.0
2.5 13.5 14.5 16.5
2.0 11.0 11.5 13.0
1.5 8.0 8.5 10.0
1.0 5.5 6.0 6.5
0.5 2.5 3.0 3.5
Formula = Weekly Contracted Hrs x No. of Days Entitlement
37.5 202.5 217.5 247.5
37.0 200.0 214.5 244.0
36.5 197.0 211.5 241.5
36.0 194.5 209.0 237.5
35.5 191.5 206.0 234.5
35.0 189.0 203.0 231.0
34.5 186.5 200.0 227.5
34.0 183.5 197.0 224.5
33.5 181.0 194.5 221.0
33.0 178.0 191.5 218.0
32.5 175.5 188.5 214.5
32.0 173.0 185.5 211.0
31.5 170.0 182.5 208.0
31.0 167.5 180.0 204.5
30.5 164.5 177.0 201.5
30.0 162.0 174.0 198.0
29.5 159.5 171.0 194.5
29.0 156.5 168.0 191.5
28.5 154.0 165.5 188.0
28.0 151.0 162.5 185.0
27.5 148.5 159.5 181.5
27.0 146.0 156.5 178.0
26.5 143.0 153.5 175.0
26.0 140.5 151.0 171.5
25.5 137.5 148.0 168.5
25.0 135.0 145.0 165.0
24.5 132.5 142.0 161.5
24.0 129.5 139.0 158.5
23.5 127.0 136.5 155.0
23.0 124.0 133.5 152.0
22.5 121.5 130.5 148.5
22.0 119.0 127.5 145.0
21.5 116.0 124.5 142.0
21.0 113.5 122.0 138.5
20.5 110.5 119.0 135.5
20.0 108.0 116.0 132.0
19.5 105.5 113.0 128.5
19.0 102.5 110.0 125.5
18.5 100.0 107.5 122.0
18.0 97.0 104.5 119.0
17.5 94.5 101.5 115.5
17.0 92.0 98.5 112.0
16.5 89.0 95.5 109.0
16.0 86.5 93.0 105.5
15.5 83.5 90.0 102.5
15.0 81.0 87.0 99.0
14.5 78.5 84.0 95.5
14.0 75.5 81.0 92.5
13.5 73.0 78.5 89.0
13.0 70.0 75.5 86.0
12.5 67.5 72.5 82.5
12.0 65.0 69.5 79.0
11.5 62.0 66.5 76.0
11.0 59.5 64.0 72.5
10.5 56.5 61.0 69.5
10.0 54.0 58.0 66.0
9.5 51.5 55.0 62.5
9.0 48.5 52.0 59.5
8.5 46.0 49.5 56.0
8.0 43.0 46.5 53.0
7.5 40.5 43.5 49.5
7.0 38.0 40.5 46.0
6.5 35.0 37.5 43.0
6.0 32.5 35.0 39.5
5.5 29.5 32.0 36.5
5.0 27.0 29.0 33.0
4.5 24.5 26.0 29.5
4.0 21.5 23.0 26.5
3.5 19.0 20.5 23.0
3.0 16.0 17.5 20.0
2.5 13.5 14.5 16.5
2.0 11.0 11.5 13.0
1.5 8.0 8.5 10.0
1.0 5.5 6.0 6.5
0.5 2.5 3.0 3.5
Formula = Weekly Contracted Hrs x No. of Days Entitlement
PF62 said:
Misaps said:
My part-timers have an hourly amount of leave per annum worked out pro-rata to their equal full time colleagues.
That is certainly the fairest way, and the way my employer operates, but you should hear the moans of some part time workers who don't understand it.snobetter - is that pinched from one of th Agenda for Change documents / NHS employers circulalrs ? - if so evern though it;s completely correct some of the tools using this site won't touch it because it's evil pinkoe socilaist public sector ... ( any resemeblance to PHers past or present is totally coincidential)
mph1977 said:
PF62 said:
Misaps said:
My part-timers have an hourly amount of leave per annum worked out pro-rata to their equal full time colleagues.
That is certainly the fairest way, and the way my employer operates, but you should hear the moans of some part time workers who don't understand it.snobetter - is that pinched from one of th Agenda for Change documents / NHS employers circulalrs ? - if so evern though it;s completely correct some of the tools using this site won't touch it because it's evil pinkoe socilaist public sector ... ( any resemeblance to PHers past or present is totally coincidential)
snobetter said:
mph1977 said:
PF62 said:
Misaps said:
My part-timers have an hourly amount of leave per annum worked out pro-rata to their equal full time colleagues.
That is certainly the fairest way, and the way my employer operates, but you should hear the moans of some part time workers who don't understand it.snobetter - is that pinched from one of th Agenda for Change documents / NHS employers circulalrs ? - if so evern though it;s completely correct some of the tools using this site won't touch it because it's evil pinkoe socilaist public sector ... ( any resemeblance to PHers past or present is totally coincidential)
just wondering why the copy-pasta rather than linking / embedding document
mph1977 said:
snobetter said:
mph1977 said:
PF62 said:
Misaps said:
My part-timers have an hourly amount of leave per annum worked out pro-rata to their equal full time colleagues.
That is certainly the fairest way, and the way my employer operates, but you should hear the moans of some part time workers who don't understand it.snobetter - is that pinched from one of th Agenda for Change documents / NHS employers circulalrs ? - if so evern though it;s completely correct some of the tools using this site won't touch it because it's evil pinkoe socilaist public sector ... ( any resemeblance to PHers past or present is totally coincidential)
just wondering why the copy-pasta rather than linking / embedding document
snobetter said:
mph1977 said:
snobetter said:
mph1977 said:
PF62 said:
Misaps said:
My part-timers have an hourly amount of leave per annum worked out pro-rata to their equal full time colleagues.
That is certainly the fairest way, and the way my employer operates, but you should hear the moans of some part time workers who don't understand it.snobetter - is that pinched from one of th Agenda for Change documents / NHS employers circulalrs ? - if so evern though it;s completely correct some of the tools using this site won't touch it because it's evil pinkoe socilaist public sector ... ( any resemeblance to PHers past or present is totally coincidential)
just wondering why the copy-pasta rather than linking / embedding document
- even the recently University qualified Health Professionals who had had to submit all their work electronically ( or at least wordprocessed, integrating the spreadsheets, graphs and graphical elements) , do countless .ppt presentations as part of course work and the only way to pin lecturers down was by e-mither ...
mph1977 said:
what happened to the whole trying to fight the idiots off with sticks when they were trying to get everyone to ECDL a few years back
- even the recently University qualified Health Professionals who had had to submit all their work electronically ( or at least wordprocessed, integrating the spreadsheets, graphs and graphical elements) , do countless .ppt presentations as part of course work and the only way to pin lecturers down was by e-mither ...
I'm not that bad really, but couldn't link to where I copied from, internal system, and couldn't be bothered to do anything else...- even the recently University qualified Health Professionals who had had to submit all their work electronically ( or at least wordprocessed, integrating the spreadsheets, graphs and graphical elements) , do countless .ppt presentations as part of course work and the only way to pin lecturers down was by e-mither ...
ECDL courses scrapped for us years ago.
And before anyone moans about public worker spending time at work on here, I am in work but not being paid, just finishing off some odds and ends.
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