What goes in a quote?
Discussion
A business I'm involved with is pitching for a job on a quite unusual (certainly for them) job. On a mosque. It's to be in the region of £500k.
I'm a dab hand at preparing quotes for domestic work, but this is something I've not done before. I imagine there will be an expectation for evidence of health & safety procedures on top of the actual work element but is there anything else I'm missing?
What do half million pound quotes look like?
I'm a dab hand at preparing quotes for domestic work, but this is something I've not done before. I imagine there will be an expectation for evidence of health & safety procedures on top of the actual work element but is there anything else I'm missing?
What do half million pound quotes look like?
The quote is just that. The price, break it down as much as you like but at a minimum I'd expect materials and labour headline figures.
Then you need a statement of work, essentially a document stating what you are doing.
For example, remove roof, make good, put new roof on.
More importantly a list of what you are not doing.
My documents normally go;
Description/overview
Outline of work
Detailed requirements (height/size/weight) and any assumptions you have made.
Description of what you will be doing.
Description of what you are not doing.
Description of what customer is required to do provide (i.e. make tea, provide skips)
What you will do if there are changes needed to the original requirement/change process.
Any penalties on both sides (they cancel or delay, you cancel or run over).
Price (fixed or variable?)
You both sign to say you agree.
Then you need a statement of work, essentially a document stating what you are doing.
For example, remove roof, make good, put new roof on.
More importantly a list of what you are not doing.
My documents normally go;
Description/overview
Outline of work
Detailed requirements (height/size/weight) and any assumptions you have made.
Description of what you will be doing.
Description of what you are not doing.
Description of what customer is required to do provide (i.e. make tea, provide skips)
What you will do if there are changes needed to the original requirement/change process.
Any penalties on both sides (they cancel or delay, you cancel or run over).
Price (fixed or variable?)
You both sign to say you agree.
jas xjr said:
has anybody asked for a backhander yet?
No, we got a Muslim guy to front it up - dunno if that makes any difference. 
TBH whilst it would be a good job from a profit and kudos pov it's potentially a nightmare from every other. So we're wondering whether to go for it at all.
As well as what other posters have mentioned above, I would also include
A draft high-level project plan (no dates, just week 1, week 2, week 3 etc)
Datasheets for any products you are supplying or materials you're using
A brief (1/2 page) CV for any staff/tradesmen who will work on the job (skills, responsibilities on this job, number of years of experience, nothing more).
Details of any sub-contractors you will be using,how long you've been working with them, and which parts of the job you will be subcontracting (if any. If you're not subcontracting, make that clear too).
There's also some general stuff to include as a appendices on any quote you do.
Copies of any certification (ISO9001, ISO14001, your trade-specific certificates etc)
Proof of liability insurances etc with copies of insurance certificates. If you don't have these, ask your insurer/broker and they'll provide them.
Accident statistics (number of work days lost per full time employee for the last 1,3,5 years. http://www.hse.gov.uk/riddor/).
Depending on your trade, perhaps case studies of similar work, reviews, recommendation letters etc.
Most of this stuff you can write once and keep handy for the next quote, so it's worth putting some effort in the first time and building up a quote template and a library of datasheets, CVs etc.
A draft high-level project plan (no dates, just week 1, week 2, week 3 etc)
Datasheets for any products you are supplying or materials you're using
A brief (1/2 page) CV for any staff/tradesmen who will work on the job (skills, responsibilities on this job, number of years of experience, nothing more).
Details of any sub-contractors you will be using,how long you've been working with them, and which parts of the job you will be subcontracting (if any. If you're not subcontracting, make that clear too).
There's also some general stuff to include as a appendices on any quote you do.
Copies of any certification (ISO9001, ISO14001, your trade-specific certificates etc)
Proof of liability insurances etc with copies of insurance certificates. If you don't have these, ask your insurer/broker and they'll provide them.
Accident statistics (number of work days lost per full time employee for the last 1,3,5 years. http://www.hse.gov.uk/riddor/).
Depending on your trade, perhaps case studies of similar work, reviews, recommendation letters etc.
Most of this stuff you can write once and keep handy for the next quote, so it's worth putting some effort in the first time and building up a quote template and a library of datasheets, CVs etc.
dartissimus said:
Registered Charity - VAT exempt
If you 've been asked to quote, but not talking to anyone on the inside who knows what's required, you're just there to make up the numbers.
We've got the man on the inside, the question is do we want the job or is it potentially more hassle than it's worth.If you 've been asked to quote, but not talking to anyone on the inside who knows what's required, you're just there to make up the numbers.
Bristol spark said:
I was once asked to give a quotation for some work in a mosque.
i walked in, had to remove my shoes, to be treated with a room full of people bent over in complete silence.
I made my excuses and didn't submit a tender...
Bolded the bit that makes em perfect customers i walked in, had to remove my shoes, to be treated with a room full of people bent over in complete silence.
I made my excuses and didn't submit a tender...
Mandat said:
Surely if you are being asked to tender for a £0.5million pound contract the client would have issued you with a tender package containing at least a specification or bill of quantities to price against?
The client is a mosque committee wanting a one off job. I suspect their process is somewhat different to a corporate or council...Gassing Station | Business | Top of Page | What's New | My Stuff