MS Outlook advise required

[Bing o]

I just wanted to ask the PH massive a quick MS Outlook question.

We have a couple of breakout desks at work. My management want to introduce a booking system to ensure that the tables are booked up front as they are in high demand.

My proposal was to set them up as a resource in MS Outlook that you could book at the time you send the invites out. The resource would then show up as being booked, preventing anyone else double booking it.

The drawback is that I spent the last 7 years on Lotus Notes and haven't the foggiest where to start (and MS Outlook Help is pony anyway!!)

[tribbles]

We've got a similar system - but I didn't set it up.

I think you create virtual users who are just entities in the address book. You need to login as that user, and change the user so they're a resource rather than a user. You can also put a reply so if anyone tries to email that user (internally), then it'll email back saying they're not a real user. You need to make sure that their calendar is shareable so other users can see if it's in use or not.

However, that's only from a quick chat to the guy who did set it up.

[timsta]

Is this what you were looking for? www.msexchange.org/tutorials/Booking-Resources-ExchangeServer-2003-Outlook-System-2003.html

[Bing o]

cheers timsta - that looks perfect.

once again PH rules!

[GregE240]

Good idea from Timsta, but...

PLEASE don't set it up within public folders....

They are being phased out in the next reelase or two of Exchange.

Use a Resource mailbox instead, and grant the appropriate rights.