What are my options? (Expenses clawback)
Discussion
Afternoon all,
I do a lot of travelling for my current employer and they offer an expenses system that works like this:
I pay for item/service and send in a claim to my manager, he then approves it and it then sent to the expenses team to review and authorise the claim. I have been with the company for a year and none of my claims have been queried until yesterday, where the expenses have decided that item x is not claimable and thus is an over payment to the tune of £1500.
Obviously this has come a surprise, I asked why they didn't look into this when I first started claiming for x at the beginning of last year, they said that they don't check all claims thus it's has only know come to light. They say that my ex manager should have rejected the claims but that it doesn't make any difference and I need to pay back the money.
My question are these
a) is this correct?
B)do I have any options as I wouldn't have claimed had I known and the fact that two three levels above me need to approve each claim and they have failed to properly assess them
Thanks ph!
I do a lot of travelling for my current employer and they offer an expenses system that works like this:
I pay for item/service and send in a claim to my manager, he then approves it and it then sent to the expenses team to review and authorise the claim. I have been with the company for a year and none of my claims have been queried until yesterday, where the expenses have decided that item x is not claimable and thus is an over payment to the tune of £1500.
Obviously this has come a surprise, I asked why they didn't look into this when I first started claiming for x at the beginning of last year, they said that they don't check all claims thus it's has only know come to light. They say that my ex manager should have rejected the claims but that it doesn't make any difference and I need to pay back the money.
My question are these
a) is this correct?
B)do I have any options as I wouldn't have claimed had I known and the fact that two three levels above me need to approve each claim and they have failed to properly assess them
Thanks ph!
Care to elaborate on what the item is? You've been claiming £100+/month (based on you stating to have worked for the company for a year) therefore it is something of intrinsic value (in your view) to carrying out your job.
As per other post, what does the companies expenses policy state? Are expenses covered in your contract, and if so, what is stated there?
Your employer, being reasonable, will explain why the item is not claimable via expenses, and should be amenable to a repayment structure to suit both parties.
May be unrelated, but why do you refer to initially 'my manager', then your 'ex-manager'? If the person has recently left, possibly under a dark cloud, could that be the reason this has recently come to light? If so, you may have a claim that you acted without intent to deceive, upon authority of your ex-manager, and would therefore not be liable to repay the £1500.
As per other post, what does the companies expenses policy state? Are expenses covered in your contract, and if so, what is stated there?
Your employer, being reasonable, will explain why the item is not claimable via expenses, and should be amenable to a repayment structure to suit both parties.
May be unrelated, but why do you refer to initially 'my manager', then your 'ex-manager'? If the person has recently left, possibly under a dark cloud, could that be the reason this has recently come to light? If so, you may have a claim that you acted without intent to deceive, upon authority of your ex-manager, and would therefore not be liable to repay the £1500.
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