VAT Question

[atom111]

My VAT number has turned up after almost 6 months!!

I now need to resend my Proforma Invoices with Invoices detailing the VAT Number

My question is do I send a new invoice with the same Invoice Number as the Proforma Invoice detailing the new details or is there another way. Whats the best process?

Thanks

PS:- My accoutant is off until the 3rd hence asking here, and it seems a nice job to get done in a quiet time!!

[edb49]

Just reprint the invoices on new headed paper which has your VAT number on. It would be worth scrawling "copy" on them or similar.

[atom111]

Using the same invoice number as before?

I feel a horribly messy sage session coming on.

Or maybe a nice word template for this interim exercise!!

[Eric Mc]

Most computer book-keeping systems are not that happy with pro-formas in that they expect the original entry to be the full and proper invoice in the first place.

Do you use a computerised book-keeping system?

[atom111]

Hi EricMc yes I use Sage but I don't think I can just re-run invoices it will be very upset!!

I was planning on replacing the Pro-Forma's with a same numbered invoice but hand generated in word to replace the proforma with my vat number on it would that be ok and legal?

Moving forwards all invoices will have a VAT details and won't be proforma, it was only in the interim I had to use ProForma or I'd not have invoiced anyone and be broke by now

[Eric Mc]

I think the safest thing to do is as you suggest, run off replacement invoices in Word rather than muck about with Sage.

The next question is what date do you make the invoice. For VAT purposes, you are obliged to use a date on or after the date the registration.

When you raised the proformas, did you show the VAT content on them?

Edited by Eric Mc on Thursday 27th December 13:34

[smartie]

Sage will allow you to reprint the invoices, even after they have been updated. You should not change them though.

Two options here:

1. Edit the invoice template to include your VAT number,
2. Print invoices on sage, then run them through your printer again to add VAT number (probably with word)

[atom111]

My VAT number is retrospective 1st July so all invoices post 1st July have been proforma.

I've edited my template, those that were on the invoice list have been redone and I am going to do a word template for the others as in the time it takes me to mess about with sage I'd be done

thanks for input.

Also I will be issuing with the original invoice date and the orginal invoice number as it's a replacement rather than a new issue.