Please can I check my holiday entitlement

[Twentyfour7]

Hi Pistonheads

I have a query about the amount of days holiday entitlement I have and would appreciate checking it with anyone knowledgeable in this area please

I started working for my employer 1st April 2019 – I am entitled to 27 days pro rata and 8 paid public/ bank holidays a year. I work 37.5 hrs a week over 4 days (compressed hours) Tuesday to Friday

As I started in April this means I am entitled to 7 days bank holidays for this year , but as I do not work on a Monday I do not automatically get the 4 of the bank holidays which fall on a Monday off

I have been told my entitlement is 162 hours – 36.5hrs (pro rata adjustment) leaving 125.5hrs annual leave for the year

Please can you advise if this correct? Would be greatly appreciated

24/7

[bristolbaron]

Twentyfour7 said:

Hi Pistonheads

I have a query about the amount of days holiday entitlement I have and would appreciate checking it with anyone knowledgeable in this area please

I started working for my employer 1st April 2019 – I am entitled to 27 days pro rata and 8 paid public/ bank holidays a year. I work 37.5 hrs a week over 4 days (compressed hours) Tuesday to Friday

As I started in April this means I am entitled to 7 days bank holidays for this year , but as I do not work on a Monday I do not automatically get the 4 of the bank holidays which fall on a Monday off

I have been told my entitlement is 162 hours – 36.5hrs (pro rata adjustment) leaving 125.5hrs annual leave for the year

Please can you advise if this correct? Would be greatly appreciated

24/7

I don’t think there’s enough to go on.
What was your exact start date?
What is 27 days calculated from - 40 hours?

Come back with those and we can get a bit more of an idea, but something doesn’t add up.

If they’re converting AL days into AL hours including bank holidays that’s gonna get very messy.

[Gargamel]

Yes I tried but couldn’t do it.

Just ask your company for the calculation.

What you need to understand is the rate at which you accrue holiday.

So if you have 27 days annual leave, you would normally accrue 2.25 per month. Typically Bank holidays aren’t including in the accrual as they are the same for everyone.

However if you are including 8 days - the four you don’t get, then its 31 days total and you accrue at 2.6 a month (thats a nonsense way of doing it though)

If you are doing it hourly, which is also nonsense then at 37.5 X 52 - you work 1950 hours per year (assuming holidays are counted as working hours) And your total holiday hours are 9.375 X 27 =253

1950/253 = it mean every 7 hours you accrue 1 hour off. Which is a stupid way of doing it

Either way, based on what you have said anything is possible.

Just ask them for the calculation

[Shakermaker]

When does their holiday year run from, which may not be the same as the calendar year and might also affect bank holiday calculations.

If your leave year is January-December or is it April to March?

Either way, they should be able to tell you how they calculate it

[Twentyfour7]

Just picked up your messages thank you.

Info from my contract:

"you will be entitled to accrue the following number of days (pro rata if part time) as paid annual leave entitlement for each complete annual leave year

on appointment 202.5 (27 days pro rata)
After 5 years continuous service : 225 hours (30 days pro rata)

In addition you are also entitled to 8 days paid leave for public / BH per year.

Annual leave is accrued on a monthly basis, and new employees starting part way through the leave year are entitled to annual leave and BH leave on a pro rata basis .

The leave year is 1st January to 31st December each year "

My contract started on 1st April 2019

I will ask for calculation but not sure will go down very well....

[Superleg48]

That seems an absurdly complicated way to apply annual leave entitlement. Why do places make it so hard?

[Gargamel]

At 202.5 and starting in April I make it that you have 152 hours (rounded) excluding BH

So I am unsure what they are doing


April - 3 months of the year gone means 202.5 x 0.75

What am I missing ?

Edited by Gargamel on Friday 6th December 00:55

[snoopygoose]

NHS job I presume?
The only way I could get to anywhere close is if they have ignored your compressed week and have assumed that working 4 days means a 30hr week and therefore A\L entitlement is for a full year is 162hrs ( 0.8 ×202 = 161.6)
As you started in April then 161.6 x 0.75 = 121.2

[Twentyfour7]

Thanks For your help. I will see if I can get calc but is it possible to work out what days/hours I should have please for this year(from April) and then from next year?

[parabolica]

According to what info you've given us, 152 hours for this year, 202.5 for next year, plus any bank holidays that fall on anything but a Monday. Not sure where they get their numbers/calc from.

The accurate number for this year's pro-rata is 151.875 - some places round up, some round down, some don't at all.

[Twentyfour7]

Thanks everyone for your contribution.

I haven't been able to speak with HR yet re their calculation, but Parabolica would you be able to provide the calc for how you got to 152 hours for this year please? as when I highlight this is what I believe to be the correct figure they will ask me how I calculated it!

Many thanks

[parabolica]

Same as gargamel above; 27 x 7.5 hour days per annum = 202.5 hours per holiday year. You're entitled to 3/4 of this year's allocation based on when you started, so:

(202.5/12) x 9 and round up to 152.

Add onto this your allocation for public holidays that you're entitled too (i.e. Christmas, New Year and any other PH that falls on anything other than a Monday).

[Twentyfour7]

Thank you very much, follow you up until you state I can add on public holidays except for those which fall on a Monday.

I work compressed full time hours from Tues - Fri but shouldn't the bank holiday hours which fall on Monday still be part of my allowance?

Cheers

[Shakermaker]

Twentyfour7 said:

Thank you very much, follow you up until you state I can add on public holidays except for those which fall on a Monday.

I work compressed full time hours from Tues - Fri but shouldn't the bank holiday hours which fall on Monday still be part of my allowance?

Cheers

Quite simply: No.

Your allowance is above the statutory minimum. You aren't at work on the bank holiday so therefore you aren't losing out on anything. Your annual leave allowance is higher than the minimum.

Is there a specific reason you don't work Monday that is part of the job or is this something that you negotiated as part of the job package?

[Twentyfour7]

Hi Shakermaker

Thanks for your response, but really confused now! I have agreed to work 4 days a week compressed hours and just decided the weekday I would not work would be Monday.

Am I correct in thinking you are saying if my colleague worked Monday to Thursday they would be entitled to 30 hrs extra paid annual leave (4 BH fall on Monday) to me, and I am not entitled to the same time in lieu?

Thanks for people's comments

[Gargamel]

Twentyfour7 said:

Hi Shakermaker

Thanks for your response, but really confused now! I have agreed to work 4 days a week compressed hours and just decided the weekday I would not work would be Monday.

Am I correct in thinking you are saying if my colleague worked Monday to Thursday they would be entitled to 30 hrs extra paid annual leave (4 BH fall on Monday) to me, and I am not entitled to the same time in lieu?

Thanks for people's comments

There is the law, and then there is company policy.

Companies have to offer a minimum amount of time off, which yours has done. 20 days is statutory. Some companies then add as a policy 8 bank holidays (if they close business on those days) or they add 8 additional days to be taken whenever.

Your company appears to only have given you 4 additional BH days, as you aren’t at work when those other BH’s are due. Whether that is fair or not compared to other colleagues, or in light of your compressed hours I couldn’t say. But it is legal.

You can grumble, leave, accept or whatever its really up to you.

[Shakermaker]

Gargamel said:

Twentyfour7 said:

Hi Shakermaker

Thanks for your response, but really confused now! I have agreed to work 4 days a week compressed hours and just decided the weekday I would not work would be Monday.

Am I correct in thinking you are saying if my colleague worked Monday to Thursday they would be entitled to 30 hrs extra paid annual leave (4 BH fall on Monday) to me, and I am not entitled to the same time in lieu?

Thanks for people's comments

There is the law, and then there is company policy.

Companies have to offer a minimum amount of time off, which yours has done. 20 days is statutory. Some companies then add as a policy 8 bank holidays (if they close business on those days) or they add 8 additional days to be taken whenever.

Your company appears to only have given you 4 additional BH days, as you aren’t at work when those other BH’s are due. Whether that is fair or not compared to other colleagues, or in light of your compressed hours I couldn’t say. But it is legal.

You can grumble, leave, accept or whatever its really up to you.

As per Gargamel, you are already getting more than the statutory minimum for annual leave so the rest is down to company policy.

[Du1point8]

I accrue x days a month and have no set holiday period as long as it doesnt accrue too much (30-40 days) and the company dont care as long as you are not in debt on the holidays used by too much.

[Twentyfour7]

Thanks All, for your help