Staff van use policy. Trackers. General moan
Discussion
We run a small fleet of 11 vans, the vast majority are taken home by employees and insured for any use.
One of the vans was reversed into a tree today (while not at work), employee didn't seem especially bothered; I am!
It also came to my attention that an employee was using the van for a private Saturday job (in the same industry). We don't mind staff moonlighting so much, even using work tools is ok (they put a contribution in the Christmas jar), but using vans isn't allowed (partly as they are branded).
We've grown gradually, so although we had accepted 'rules' there never was a proper van use policy, clearly we need one. Online efforts seem to have repaying damage clauses which I can't believe are enforceable? On the other hand, how else can there be some accountability.
I'm also thinking about pulling the plug on personal use. There are only a couple who really use the van beyond commutes, both would feature in the above.
Any help on running a small fleet of vans very welcome. Maybe it's time to have trackers. Any recommendations?
One of the vans was reversed into a tree today (while not at work), employee didn't seem especially bothered; I am!
It also came to my attention that an employee was using the van for a private Saturday job (in the same industry). We don't mind staff moonlighting so much, even using work tools is ok (they put a contribution in the Christmas jar), but using vans isn't allowed (partly as they are branded).
We've grown gradually, so although we had accepted 'rules' there never was a proper van use policy, clearly we need one. Online efforts seem to have repaying damage clauses which I can't believe are enforceable? On the other hand, how else can there be some accountability.
I'm also thinking about pulling the plug on personal use. There are only a couple who really use the van beyond commutes, both would feature in the above.
Any help on running a small fleet of vans very welcome. Maybe it's time to have trackers. Any recommendations?
We do have vehicle checks, every van has a quick visual daily check and a thorough check once a week (same lad does them all).
I started here in 2017 and there were 3 vans (plus a pickup for the chap who ran the business). We are/were growing nicely and moved into employee-ownership. Sadly it's the usual suspects who don't seem to care, or understand it ultimately comes out of their pockets.
I started here in 2017 and there were 3 vans (plus a pickup for the chap who ran the business). We are/were growing nicely and moved into employee-ownership. Sadly it's the usual suspects who don't seem to care, or understand it ultimately comes out of their pockets.
Thanks all.
The vans are insured for social, domestic & pleasure beyond business use. I have told staff it's now commutes and work only. Reasonable requests for van use will be considered case by case. Personal use was quite a new thing after we became employee-owned (thought a non-cost perk as on the policy anyway), but clearly folk can't be trusted.
I've written up a new van use policy, all will sign.
Vans are owned outright, this was the oldest/next to be replaced (15 plate) but still a ball ache. Body shop saying likely uneconomical to repair.
Need to better understand trackers really, so many out there.
Chap who bent it gets a written warning.
The vans are insured for social, domestic & pleasure beyond business use. I have told staff it's now commutes and work only. Reasonable requests for van use will be considered case by case. Personal use was quite a new thing after we became employee-owned (thought a non-cost perk as on the policy anyway), but clearly folk can't be trusted.
I've written up a new van use policy, all will sign.
Vans are owned outright, this was the oldest/next to be replaced (15 plate) but still a ball ache. Body shop saying likely uneconomical to repair.
Need to better understand trackers really, so many out there.
Chap who bent it gets a written warning.
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