H&S - Ensuring your staffs cars are insured and safe?

[buzzer]

My wife is the head at a primary School. Health and Safety have been in and told her that as staff use their cars for going on courses, she must inspect the insurance document, MoT, make sure their cars are taxed, and inspect their licences. they said she must see the documents and keep a record of the document numbers.

As you can imagine this is a big piece of work, and will also be ongoing as people renew insurance, change cars, get MoTs ECT...

Does she have to do this?